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Safety Culture

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Risk Protection

Prime Systems push the boat out for Aquavista

Aquavista are the largest group of inland marinas in the UK. Their locations range from busy city centres to peaceful rural locations. The marinas came together in 2020 as Aquavista to deliver their shared ambition; to provide a memorable waterside experience with outstanding service and great facilities in well-connected locations.

This diverse business can present a range of hazards that need to be well managed at all times. Although Prime Systems have not had a customer in the marinas sector before, Aquavista chose Prime due to their experience of working in the holiday and leisure sector and their proven level of Health and Safety expertise in the business.

Aquavista are implementing a completely new safety management system, with the help of Jackie Gawen at Chiltern Consulting, and are using the following Prime applications to help them manage this:

Document Library – Aquavista are using the Document Library application for storing all their new policies and procedures which the sites will be able to easily access.

Compliance Monitoring – this application will help the sites understand what checks and inspections they need to do and will give the company central visibility of the status of control around the sites.

Accident and Incident Reporting – to manage incidents as and when they occur.

Contractor Management – Aquavista also plan to use this application to ensure contractors working on site are competent and approved.

Paul Ramsell, MD of Prime said, “We’re proud to be working with Aquavista, our first customer in the marinas sector. They have many similarities with our other customers in that they have multiple sites around the country offering facilities to their customers with some high risk activities and need a good level of control and visibility of risk management. After some positive regional training courses held recently on Zoom, we’re now looking forward to our applications going live with Aquavista next month and watching their business go from strength to strength.”

This project was very much a co-ordinated service between Prime Systems and Jackie Gawen of Chiltern Consulting who has helped Aquavista implement a completely new safety management system which the Prime applications will now help manage.

If you would like to have a no obligation chat with Paul or Jackie about how Prime and Chiltern could help your business then feel free to give them a call on 01494 778877 or drop them an email.

David Lloyd Leisure extend their use of Prime to support operational standards

David Lloyd Leisure is an international sports, health and leisure business that runs health clubs and gyms across Europe, 100 in the UK and a further 15 across mainland Europe.

Prime Systems have been working with David Lloyd Leisure since 2006 and over time developed their own Prime Accident and Incident Reporting application. In 2012 they extended their use of Prime by adding in the Prime Health and Safety Monitoring application to record and manage the regular safety checks carried out by each club.

At the end of 2018, David Lloyd Leisure identified Prime Systems as having the best system to help them launch a new set of operational checks, focusing on the “Brilliant Basics” of making sure each club was ready to open and operate in accordance with the company’s standards. Subsequently, Prime configured their newly launched Compliance Monitoring application for David Lloyd Leisure to use, working closely with them to ensure it met the needs of the business. Prime adapted the system to incorporate hourly controls, to ensure clubs completed their club checks at the right time each day, and they also improved the layout of the checks so that they worked better on the tablet devices used by each club. Prime are now developing automated daily extracts to feed into David Lloyd Leisure’s internal management data system in order to allow them to integrate the data from Prime into the club’s KPI and management reporting.

David Lloyd Leisure trialled the system in a number of UK clubs to test the concept and once satisfied rolled it out across all of their clubs, including those in Holland, Belgium, Italy, France, Germany, Ireland and Spain. Feedback to date from the clubs has been positive and they have embraced the system and processes.

In the first four weeks, they saw the number of club operational checks increase up to an average of 94% compliant. That’s three times per day, seven days per week i.e. 21 times per week per club x 116 Clubs. Their aim is to reach 100% checks as they continue to support the team to bed in the new system, processes and ways of working.

Paul Ramsell, MD of Prime Systems says, “We were delighted with how smoothly the Compliance Monitoring application launch went and it’s been really interesting to see how Prime is now being used on an operational level as well as on a Health and Safety level by David Lloyd Leisure.”

Sukhs Chawla, Project & Technical Support Manager at David Lloyd Leisure says, “2019 has been an incredible journey for me with the Prime Systems team, we have worked amazingly as a team to deliver a system which meets the needs of our business and we are certain this is a game changer for our operations teams in ensuring the highest standards are maintained for our members and worthy of our premium brand. The system has helped us identify common issues across our estate and also provided a tool which we can use in preparation to ensure we are ready operationally for future promotions. Thanks Paul and the Prime team!”

Prime Systems are looking forward to continuing their long-standing relationship with David Lloyd Leisure for many more years to come.

Prime Systems successfully extend WHSmith application in Australia

WHSmith PLC is a global retailer, headquartered in Wiltshire, England, which operates over 1,600 high street, railway station, airport, port, hospital and motorway service station shops worldwide selling books, stationery, magazines, newspapers, entertainment products and confectionery.

Prime Systems have been working with WHSmith since 2014 when they were selected to provide a new online Accident & Incident Reporting application. One of the main benefits of the Prime application was that WHSmith were able to launch it across all their stores with no training or disruption to the reporting process due to its ease of use and flexibility. For that reason it was seen as more of an upgrade of the old in-house system rather than a new system. The Prime application uses the “Universal” user approach, whereby stores can submit accident and incident reports quickly and easily, the reports are then received by the central safety team for review and investigation.

In 2010 WHSmith opened their first Australian store in Melbourne Airport. Since then, they’ve expanded rapidly, opening stores in Adelaide, Brisbane, Canberra, Melbourne, Perth, Sydney and across other parts of Queensland and New South Wales. As well as WHSmith branded stores based in Australian airports, stations and universities, they also operate under other brands – Zoodle, Gadget Shop, Fresh+ and franchises Supanews, Wild Card & Gift and Kenny’s Cardiology.

Last year Prime were asked by WHSmith if they could extend the system to their sites in Australia. Rather than simply adding new sites, the Australia business had different requirements (as detailed above), so Prime had to work out how to add a different reporting structure into the existing system, whilst still giving the UK based risk management team easy access to data and management reporting. Prime were able to bolt on a separate system that linked to the existing one, which then gave them the freedom to incorporate all the different factors and requirements WHSmith Australia wanted. This included flagging certain accidents in a different way to the UK so that they were escalated to management if they were deemed serious, different terminology for Near Misses and Enforcement Visits and a different investigation process.

The system was tried and tested by a few selected users before being successfully rolled out across 60 sites in Australia.

Paul Ramsell, MD of Prime says, “We were delighted with how well the Accident and Incident Reporting application has evolved for WHSmith and how seamless the Australia extension process was. The ability to be flexible with our products to fit the needs and variations of our customer’s business is vital to allow us to build the relationships we have with companies like WHSmith. It’s been great to see how they have embraced our system and extended its use across more parts of their diverse range of businesses.”

Paul Atherden, Group Health and Safety Manager at WHSmith says, “Whilst we were using Prime for both our UK and International based stores, we were keen to apply some further tailoring of the system for our Australian operations which had grown in size over the last few years. Prime worked with WHSmith to understand and spec out these further requirements. Creating a separate tailored system which enabled us to refer to local terminology (benefitting the end user), improved reporting capabilities for both the Australian and UK offices, and enabled us to incorporate additional features to cover different legislative requirements such as Workers Compensation insurance. Prime delivered the system on time and to the agreed budget enabling a smooth roll out across our Australia business, that has strengthened the reporting of accidents and incidents, providing improved visibility and assurance.”

Prime are looking forward to continuing their long-standing relationship with WHSmith for many more years to come.

If you would like to have a no obligation chat with Paul about how Prime could help your business then feel free to give him a call on 01494 778877 or drop him an email.

Prime Systems successfully upgrade Cheshire West and Chester Council application

Cheshire West and Chester Council is a local authority with borough status in the county of Cheshire.  It provides a full range of local government services including Council Tax billing, libraries, social services, processing planning applications, waste collection and disposal and is a local education authority. 

The varied nature of the work of a local authority presents a range of hazards that need to be well managed at all times.  Prime Systems have been working with Cheshire West and Chester since 2011, providing their Accident & Incident Reporting application for use across all of the Council’s properties which include offices, schools, public buildings and public areas. Cheshire West and Chester use Universal access so that any council employee is able to very simply report an accident or incident on to the application, the central Health and Safety team are then notified and can follow up and action it. The application can also provide the Council with detailed management reporting that they can extract to report back to the various directorates, committees and management teams.

Since 2011 Prime have supported and evolved the Accident and Incident Reporting application with the Council, and this year, due mainly to changes to the structure of the Council and a desire to simplify the process, Prime has completely changed how accidents and incidents are allocated and made it more employee focused rather than site of accident focused.  At the same time Cheshire West and Chester were upgraded to the new version of the Accident and Incident Reporting application. Prime worked closely with Cheshire West’s Health and Safety Coordinator, Helen Thompson, to set up a test system in which they could review the new system, trial it and make amendments until they were completely happy that it was ready to launch.

Paul Ramsell, MD of Prime said, “We were delighted with how well the Accident and Incident Reporting application has evolved for Cheshire West and Chester and how seamless the upgrade process was.  There have been no issues and in fact Helen says it’s working even more smoothly now, while still giving them the data that they need to be able to report accident and incident performance to management teams.”

Prime are looking forward to continuing their long-standing relationship with Cheshire West and Chester for many more years to come.

If you would like to have a no obligation chat with Paul about how Prime could help your business then feel free to give him a call on 01494 778877 or drop him an email.