The Contractor Management system allows for the storage of information relating to contracting companies and their employees, including full address and contact details and relevant accreditations and insurances.
It acts as a contacts library to enable users to find details of authorised supplier and contractors to use, but it also monitors the qualification, insurance certificates etc expiry dates.
Any dates can be flagged for automatic reminders to be sent to internal staff and also, if desired, can be sent direct to the contractor to request update of insurance, Risk Assessments, certificates etc.
The system supports a Supplier Portal whereby suppliers can self-register and complete the relevant questions and enter the required information on accreditations/insurances etc. Nominated personnel will receive a notification that a new questionnaire has been received and approve/reject the questionnaire information (Approval will be of three types, Green (Approved), Amber (Interim Approval) and Red (Declined), and then the system will automatically monitor the key dates.
A comprehensive set of management reports are provided to enable data to be extracted for review and monitoring.
Key features of the system include:
- Supplier Portal for self registration
- Email alerts sent to nominated personnel on key registration questions
- Document expiry dates are automatically monitored
- Emails alerts issued when due dates approaching and past
- RAG ratings used for Supplier registration stage
- Red – Declined
- Amber – Interim Approval
- Green – Approved